Invoice Guru
Smart, mobile-first invoicing for UK tradespeople & small businesses
What is Invoice Guru? Complete Overview
Invoice Guru is a mobile-first invoicing application designed specifically for UK tradespeople, freelancers, and small businesses. It simplifies the entire invoicing process from creation to payment tracking, with special attention to HMRC compliance and Making Tax Digital (MTD) requirements. The app solves key pain points like time-consuming paperwork, compliance worries, and late payments through automation and AI features. With its intuitive interface, users can create professional, compliant invoices in under 60 seconds, send them directly to clients, and track payment status - all from their mobile device. The target audience includes self-employed professionals, small business owners, and tradespeople across various industries in the UK who need a simple yet powerful solution for their invoicing needs.
Invoice Guru Interface & Screenshots
Invoice Guru Official screenshot of the tool interface
What Can Invoice Guru Do? Key Features
Instant Invoice Creation
Create and send professional, HMRC-compliant invoices in less than a minute. The app includes built-in templates with automatic VAT calculation, payment terms, and due dates. Users can add their logo and company information which automatically appears on all documents, eliminating the need for manual Word or Excel templates.
OCR Receipt Scanner
The AI-powered receipt scanner automatically extracts supplier details, dates, amounts, and VAT information from photographed receipts. This eliminates manual data entry for expenses and helps maintain accurate records for tax purposes, saving significant time for business owners.
Smart Payment Tracking
Automatically matches incoming bank transactions with unpaid invoices. Users get instant visibility into which clients have paid, which invoices are overdue, and which need reminders. The system can integrate with bank accounts for seamless reconciliation.
Automatic Reminders
AI-driven reminders detect overdue invoices and send polite, professional payment reminders based on user-defined schedules. This feature helps businesses get paid faster without awkward phone calls or manual follow-up.
MTD Compliance
Fully prepared for Making Tax Digital requirements with HMRC-approved templates and direct API integration. The app will support VAT Returns and Income Tax submissions (ITSA) directly from mobile devices, eliminating the need for desktop software or manual spreadsheet uploads.
Multi-Device Cloud Sync
All invoices, clients, and receipts are securely stored and synced across devices via Firebase. Users can access their data from multiple devices with real-time updates, and everything is automatically restored if they change phones or reinstall the app.
Accountant Mode
Provides accountants with secure, read-only access to client accounts. The system generates AI-powered weekly or monthly summaries that include all invoices, expenses, and scanned receipts, formatted perfectly for accounting review.
Best Invoice Guru Use Cases & Applications
On-Site Job Completion
A plumber finishes a job at a client's home and immediately creates a professional invoice on their phone while still on-site. They add photos of any additional parts purchased, apply their VAT rate, and email the invoice before leaving. The client receives it instantly and can pay via the included payment link.
Monthly Retainer Services
A freelance graphic designer sets up recurring invoices for their monthly retainer clients. The system automatically generates and sends invoices on the same date each month, with all the agreed terms and pricing already included. Payment reminders go out automatically if invoices aren't paid by the due date.
Expense Management
A construction business owner uses the OCR receipt scanner to photograph all material purchase receipts throughout the week. The AI extracts all relevant details and categorizes expenses. At month-end, they generate a comprehensive expense report for their accountant with one tap.
Making Tax Digital Compliance
A self-employed electrician preparing for MTD requirements uses Invoice Guru to maintain all digital records. When it's time to submit their VAT return, they review the automatically generated summary and submit directly to HMRC through the app's integration, without needing desktop software.
How to Use Invoice Guru: Step-by-Step Guide
Sign up for a free trial through the website or mobile app. No credit card is required for the initial 10-day trial period. The setup process takes just minutes.
Enter your business details including company name, logo, address, and tax information. These will automatically appear on all your invoices and quotes.
Add clients and frequently used items/services to your library for quick access. The system supports multiple currencies and languages for international business.
Create invoices by selecting a client, adding line items, and applying any necessary VAT or discounts. The app automatically numbers invoices and calculates due dates based on your payment terms.
Send invoices directly via email from the app or share a payment link. The system tracks when clients open your invoice and notifies you when payment is received.
Monitor your dashboard for payment status, overdue invoices, and business performance metrics. Use the automatic reminders feature to follow up on late payments.
Invoice Guru Pros and Cons: Honest Review
Pros
Considerations
Is Invoice Guru Worth It? FAQ & Reviews
Making Tax Digital is a UK government initiative to digitalize the tax system, requiring businesses to keep digital records and submit VAT and Income Tax returns through MTD-compatible software instead of spreadsheets or paper forms.
Yes, Invoice Guru is being built to be fully MTD-compliant for both VAT Returns and Income Tax submissions (ITSA). The app integrates with HMRC's APIs and follows all required data security and record-keeping standards.
Absolutely. As a mobile-first MTD app, Invoice Guru allows you to view your VAT summary, check due dates, and submit returns to HMRC directly from your phone without needing desktop software.
Yes, all data is encrypted with AES-256 bank-level security and transmitted over secure HTTPS connections. Invoice Guru complies with UK GDPR and HMRC's data protection guidelines.
Yes, you can easily share your VAT and income data with your accountant through secure links or downloadable reports. The app's AI-generated summaries save time for both business owners and accountants.