AI Invoice Data Extraction
Automated invoice processing with near-100% accuracy to Excel
What is AI Invoice Data Extraction? Complete Overview
AI Invoice Data Extraction is a purpose-built automation tool that converts PDF invoices and financial documents into structured Excel spreadsheets with near-100% accuracy. It solves the pain points of manual data entry by automatically extracting key invoice data like numbers, dates, vendor details, amounts, tax breakdowns, and line items. The platform handles diverse document formats including multi-page PDFs (up to 2000 pages), images (JPG, PNG), and mixed-format batches (up to 6000 documents). Processing takes just 1-8 seconds per page with an 85% error reduction compared to manual entry or OCR. Target users include accountants, bookkeepers, accounts payable teams, financial controllers, CFOs, and business owners who need to streamline financial document processing. The platform offers a permanent free tier of 50 pages/month with full functionality.
AI Invoice Data Extraction Interface & Screenshots
AI Invoice Data Extraction Official screenshot of the tool interface
What Can AI Invoice Data Extraction Do? Key Features
Multi-Format Document Processing
Handles PDFs (native and scanned), images (JPG, PNG), multi-page documents up to 2000 pages, and mixed-format batches up to 6000 documents. Processes documents in all major languages with consistent accuracy regardless of format quality.
High-Accuracy Data Extraction
Achieves near-100% accuracy for most financial documents through proprietary multi-model AI architecture. Extracts invoice numbers, dates, vendor details, amounts, tax breakdowns (VAT, GST), payment terms, and line items (product codes, quantities, prices). Reduces errors by 85% compared to manual entry.
Natural Language Instructions
Users can guide the AI in plain English or any language to extract specific data points or format outputs. Example: 'Extract supplier NIF, taxable base and invoice total for my VAT return.' The system understands contextual instructions without complex setup.
Customizable Output Templates
Define column-by-column extraction templates that can be saved and reused. Enforces consistent output structure for accounting software integration. Supports field-level formatting instructions (date formats, numerical precision).
Enterprise-Grade Security
Built on SOC 2 Type II and ISO 27001 certified infrastructure with AES-256 encryption. Source documents are automatically deleted after 48 hours. Data is never used for AI training. GDPR compliant with available Data Processing Agreement.
Best AI Invoice Data Extraction Use Cases & Applications
Accounts Payable Automation
AP teams process hundreds of supplier invoices monthly. The tool automates data entry into accounting systems, reducing processing time by 80% and eliminating manual errors during month-end closing.
VAT/GST Compliance
Accountants extract specific tax data (VAT numbers, taxable amounts) from invoices for tax filings. The AI precisely captures required fields across diverse invoice formats, ensuring compliance with reduced effort.
Inventory Reconciliation
Business owners extract line-item details (SKUs, quantities, prices) from purchase invoices to update inventory systems automatically, maintaining accurate stock records without manual data entry.
How to Use AI Invoice Data Extraction: Step-by-Step Guide
Sign up for free (no credit card required) to access your account dashboard with 50 free processing pages per month.
Upload documents (PDFs, images) through the web interface. Batch upload supports up to 6000 mixed-format documents.
Optionally provide natural language instructions to guide the extraction (e.g., 'Extract vendor NIF, taxable base and total for VAT return'). Or use predefined templates.
The AI processes documents in 1-8 seconds per page. Monitor progress in your dashboard.
Download the structured Excel output with extracted data organized in columns according to your specifications.
AI Invoice Data Extraction Pros and Cons: Honest Review
Pros
Considerations
Is AI Invoice Data Extraction Worth It? FAQ & Reviews
You're only charged for successfully processed pages. Failed extractions don't consume credits and are flagged in your dashboard for review.
No, prices shown exclude taxes. Applicable VAT/sales tax is calculated during checkout based on your billing location.
Credits are valid for 18 months from purchase date. Free monthly credits reset each calendar month and don't roll over.
No, it's pay-as-you-go. Purchase credits when needed with no recurring fees. Free tier provides 50 pages/month indefinitely.
Our proprietary AI achieves near-100% accuracy vs OCR's typical 60-80% by understanding context and relationships between data points.