HEPCon
Turn any event schedule into an interactive mobile experience
What is HEPCon? Complete Overview
HEPCon is a powerful tool designed to transform any event schedule into an interactive mobile experience effortlessly. It supports imports from various conference management systems like Indico, ConfTool, OpenConf, or custom feeds, enabling organizers to boost engagement, enhance sponsor visibility, and gain valuable data insights within 48 hours. The platform is trusted by many major conferences, serving over 10,000 attendees with a 98% organizer satisfaction rate. HEPCon is ideal for academic conferences, corporate events, and public outreach initiatives, offering a seamless way to create a professional, branded conference app without the cost and risk of building a custom solution.
HEPCon Interface & Screenshots
HEPCon Official screenshot of the tool interface
What Can HEPCon Do? Key Features
Fast Launch
HEPCon allows you to launch a professional, branded conference app in under 48 hours. It supports imports from Indico, ConfTool, OpenConf, EDAS, Softconf, CSV/Sheets, and requires no coding. This feature ensures your event is up and running quickly, minimizing setup time and effort.
Attendee Engagement
With features like favorites, reminders, push notifications, maps, chat, and surveys, HEPCon is proven to double session bookmarks and significantly boost attendee participation. These tools keep attendees engaged and informed throughout the event.
Risk Reduction
HEPCon eliminates the headaches of app-store submissions, maintenance burdens, and missed updates. The platform handles releases, synchronization, and support during your event, ensuring a smooth experience for both organizers and attendees.
Impact Measurement
Track sponsor impressions, session favorites, and materials downloads with HEPCon's robust analytics. This data allows organizers to report ROI clearly and make informed decisions for future events.
Workflow Flexibility
HEPCon adapts to your existing setup, whether you use Indico, ConfTool, OpenConf, or a simple spreadsheet. This flexibility ensures seamless integration with your current workflow.
Best HEPCon Use Cases & Applications
Academic Conferences
HEPCon is widely used in academic conferences like Quark Matter 2025 and EPS-HEP 2025. It provides seamless Indico synchronization, mobile-first agenda browsing, and push notifications, ensuring attendees stay engaged and informed.
Corporate Events
Corporate event organizers leverage HEPCon for streamlined agenda access and sponsor placements. The platform's interactive features like live polls and ratings enhance attendee participation and sponsor visibility.
Hybrid & Online Events
HEPCon's web platform and offline mode make it ideal for hybrid and online events. Attendees can access agendas, maps, and materials without an internet connection, ensuring a smooth experience regardless of location.
How to Use HEPCon: Step-by-Step Guide
Provide key details about your event, such as the link to your Indico event, committees, and other relevant information. This initial step ensures HEPCon has all the necessary data to begin setup.
Connect your event or upload a CSV/JSON feed. HEPCon will automatically map tracks, sessions, rooms, and speakers, validate the data, and keep everything in sync. This step ensures accuracy and consistency across your event materials.
Finalize the setup with HEPCon's team. They will review your event details, apply your branding, and configure push notifications and analytics. This step ensures your app is ready for launch.
Go live and start engaging with your attendees. HEPCon's app is now available for download, and you can begin using features like push notifications, live polls, and chat to enhance attendee experience.
HEPCon Pros and Cons: Honest Review
Pros
Considerations
Is HEPCon Worth It? FAQ & Reviews
HEPCon offers comprehensive support including data import and synchronization, technical support, and training. We also provide custom branding, sponsorship opportunities, and analytics to ensure your event's success.
Yes, you can download the app for free and explore the Demo event to see its capabilities.
Yes, HEPCon can be customized with your conference's branding and features. Custom development services are also available for more complex requirements.
HEPCon integrates with Indico, payment processing systems, social media platforms, and analytics platforms to enhance functionality and user experience.