Ersilia
Stop working for free with AI-powered scope creep detection
What is Ersilia? Complete Overview
Ersilia is an AI-powered tool designed to help freelancers and businesses automatically detect scope creep in client projects and ensure they get paid for extra work. It monitors client communications across multiple channels, identifies out-of-scope requests, and provides professional response templates to confidently charge for additional work. The tool solves the common problem of unpaid overtime caused by incremental scope changes that clients request. Built by a freelancer who experienced scope creep firsthand, Ersilia helps protect professional boundaries while growing revenue through proper compensation for all work performed. It's particularly valuable for independent professionals, creative agencies, and consulting businesses who frequently deal with expanding project requirements.
Ersilia Interface & Screenshots
Ersilia Official screenshot of the tool interface
What Can Ersilia Do? Key Features
AI-Powered Detection
Ersilia's AI continuously monitors all client communications (emails, Slack messages, etc.) and automatically identifies requests that fall outside the originally agreed project scope. Using natural language processing, it detects subtle requests that might otherwise slip through and result in unpaid work, alerting you in real-time before you start working on out-of-scope items.
Smart Upsell Suggestions
When scope creep is detected, Ersilia instantly generates professional response templates tailored to your specific situation. These include polite but firm ways to communicate about additional charges, along with suggested pricing based on your established rates. This eliminates the awkwardness of having to compose these messages yourself while ensuring you maintain positive client relationships.
Revenue Tracking
The platform provides detailed tracking of all scope changes and the additional revenue generated from properly charging for out-of-scope work. You can see exactly how much money you're recovering that would otherwise have been lost to scope creep, helping you understand the true financial impact of using Ersilia on your business profitability.
Multi-Channel Alerts
Get notified about scope creep through your preferred channels including email, SMS, Slack, Discord, Telegram, WhatsApp, or any of 5,000+ apps via Zapier integration. This ensures you never miss an alert about additional work requests, no matter how or where clients communicate with you.
Time Tracking & Analytics
Ersilia offers built-in time tracking to monitor billable hours and comprehensive financial dashboards showing revenue trends, client profitability, and the impact of scope creep across all projects. These analytics help you identify patterns and make informed decisions about project scoping and client relationships.
Best Ersilia Use Cases & Applications
Freelancer Managing Multiple Clients
A graphic designer juggling 5 client projects uses Ersilia to automatically track when clients request additional design revisions beyond the agreed number. The AI detects these requests across email and Slack, allowing the designer to professionally invoice for the extra work instead of absorbing the cost. Over 3 months, the designer recovers $2,300 in previously lost revenue.
Marketing Agency Project Management
A small marketing agency implements Ersilia across their team to monitor scope changes on client campaigns. When a client requests additional landing pages beyond the contract, Ersilia alerts the account manager and provides a templated response to discuss additional fees. This systemized approach prevents team members from doing unpaid work and improves overall project profitability by 18%.
Consultant Preventing Weekend Work
A business consultant connects her Gmail to Ersilia. When a client emails a 'quick question' that actually requires significant research on Friday afternoon, Ersilia flags it as out-of-scope. Using the provided response, the consultant sets appropriate expectations about timing and fees, avoiding weekend work while maintaining the client relationship.
How to Use Ersilia: Step-by-Step Guide
Define your project boundaries by adding new projects to Ersilia and specifying what's included in your agreed scope of work. Set your hourly rates or fixed fees for additional work. This setup takes about 5 minutes per project and establishes the baseline the AI will use to detect scope changes.
Connect your communication channels (email, Slack, etc.) to allow Ersilia to monitor client interactions. The AI will automatically analyze all incoming messages in the background, identifying requests that fall outside your defined scope without requiring any manual tracking on your part.
Receive instant alerts when scope creep is detected. Each alert includes the specific out-of-scope request, context about the original agreement, and suggested next steps. You'll see these notifications in your preferred channel (email, SMS, Slack, etc.).
Use the professional response templates provided by Ersilia to communicate with clients about additional charges. The templates are customizable but provide a proven framework for these conversations that maintains positive client relationships while ensuring you get paid fairly.
Track recovered revenue and scope creep patterns through Ersilia's dashboard. Over time, you'll gain valuable insights into which clients or project types tend to incur the most scope changes, helping you adjust your initial contracts or pricing strategies accordingly.
Ersilia Pros and Cons: Honest Review
Pros
Considerations
Is Ersilia Worth It? FAQ & Reviews
Ersilia uses natural language processing to analyze your client communications against your defined project scope. It looks for requests involving new deliverables, additional revisions, or work outside the original agreement terms, then alerts you to these potential scope changes.
Yes, Ersilia uses bank-level AES-256 encryption and maintains GDPR compliance. Your data is never sold or used for any purpose other than providing the service. The platform is hosted on enterprise-grade AWS infrastructure via Supabase.
You maintain complete control - Ersilia simply alerts you to potential scope creep and provides response options. You can choose to waive charges for minor changes when appropriate while maintaining awareness of the cumulative impact on your time.
You can be up and running in under 10 minutes. Just define your first project's scope, connect your communication channels, and the AI will begin monitoring immediately. No technical setup or training is required.
Yes, Ersilia integrates with popular tools like Trello, Asana, and Google Workspace. For other platforms, you can use the Zapier integration to connect with over 5,000 additional apps.